OTR Typical expenses

Typical Expenses

Office Supplies, and Other Operational Costs
ATM Fees, Bank Fees, Fuel Card Fees, Computer, Supplies, Paper, Postage Fees, Pens, Markers, Staples, Paper Clips, Receipt Book, Ledgers, Photocopies, Faxes, Legal Costs, Accounting and Tax Expenses, Log Books, Lumper Fees, Broker Fees, Credit Card Fees, Calculator, Business Gifts (limited to $25).
Communications
Internet, Pagers, Satellite Radio, CB Radio, Repairs, Antennas, Cables, Phone Cards, Cell Phone Service, Cell Phone Headsets, Cell Phone accessories, Satellite TV for truck.

Licenses and Road Expenses
Base Plates, Road and Fuel Taxes, Excise Taxes (2290), Truck Lettering, Parking, Scales, Truck Washes, Tolls, Pre-Pass, Trade Magazines, Trade Group Memberships, Trade shows and events, CDL Fees, Inspection Fees, Motels, Drug Tests, Laundry, Gloves, Coveralls, Boots, Eyewear for work (Sunglasses and Eyeglasses), Eye Exams, DOT Physical, Use of Personal Vehicle, Uniforms, Coats For Work, Raingear. Travel required for business.

Insurance
Bobtail, Liability, Cargo, Cargo Claims, Physical Damage, Deductibles, Workman's Compensation, Occupation Accident. Camera and Film. Health, Dental, Vision with some possible limitations.

Tractor and Maintenance Items
Chains, Tarps, Load Locks, Straps, Pallets, Bungee Cords, Oil, Lube, Maintenance, Repairs, Tires, Padlocks, King Pin Locks, Light Bulbs, Nut Covers, Mudflaps and Weights, Tractor and Trailer Washes, Vacuum, Vacuuming Fees, Repair parts, labor, Power Chords, Power Inverters, Appliances For Truck, Antifreeze, Washer Fluid, Fuels Supplements, Filters, Wax, Cleaning Supplies, Paper Towels, Coolers For Truck, Fuel, Additives, Tools, DVD Player, Television, Microwave, Coffee Pot, Flashlight, Batteries, Hoses, Cables, Clamps, Switches, Nut Covers, Hubcaps, Alarm Clock, Bedding, Sheets, Floor Mats, Thermos, Atlas, Maps, GPS, Hangers, Storage Bags, Trash Bags, Accessories.
Casualty Losses (business) from theft accidents not covered under insurance.
Cost of Tractor, Trailer, and Other equipment (either depreciation or lease). Interest for any business loans.

Required Records
Make sure to keep records for personal use of vehicle, days on the road for per diem, expenses that no receipt is given (coin operated machines).